Systems Review

In my EDL 680 course, which is Introduction to Enterprise Architecture, we are reading several pieces of information and research on enterprise architecture and frameworks.  These past two (2) weeks we have focused on the systems of an organization, such as teaching and learning systems, administrative systems, back-office systems, and supplemental systems.  Another timely section as AAS reviews a few keys systems of its own.

While we have been studying systems in EDL 680, AAS has been reviewing some of its systems.  Our current focus has been on our student information system (SIS) and learning management system (LMS).  For those who know our systems, know and may appreciate our use of a number of solutions for our SIS and LMS.  We have a few great partners in this areas, from FuelEd to School Pathways, and some others in between.  As we started to evaluate options for the 2017-18 year and beyond, a new potential partner was introduced by our new back office provider.  First, how great to have the introduction from a current partner who had a great opportunity to share.

We assembled a team to start our reviews.  We assembled an administrative team, with our coordinators and managers, along with a new Curriculum Review Committee.  We deployed both teams to review some of our options and provide recommendations.  After a month-long intensive process, which for some aspects actually started in the spring, a solid and near unanimous decision was reached and shared with senior leadership.

As this is posted in our Academic Affairs Committee packet for their October 13 meeting, it is OK to share that we believe we have found an integrated solution for our SIS, LMS and curriculum.  Both committees, along with administration, have found and are recommending a new partner for AAS for the 2016-17 year.  I am very proud to say this process involved input and feedback from a number of staff within the organization, and if the Academic Affairs Committee and full Board of Directors approve the recommendation, will allow us time to fully implement and execute the new system and ensure we continue to provide a rigorous, robust educational experience for our scholars.

What is most important to note in this post, is the decision and determination to involve our staff in this process.  Clear expectations were set at the beginning of the process, reminders shared throughout, and final reports submitted.  Information continues to be shared to ensure the organization is on the same page, and is ready to start implementation if the governing body gives its final approval.